Graybar Executive Assistant to the CEO in Clayton, Missouri
Make a difference.
As Executive Assistant to the Chief Executive Officer (CEO), you will play an integral role as you provide best-in- class executive support while leveraging your high degree of confidence, integrity, and professionalism.
In this role you will:
Provide general administrative support to the Chief Executive Officer.
Manage the CEO’s email, work and personal calendar, schedule, and travel logistics.
Manage technology and setup of video and conference meetings.
Act as central point of contact in support of CEO.
Prepare correspondence on behalf of the CEO.
Research, create and/or edit documents, spreadsheets, and presentations for the CEO.
Plan meetings and logistics for Board meetings, executive meetings, and committee meetings, including: preparing agendas, sourcing hotels, managing contracts, coordinating arrangements, communicating with attendees, arranging hotel and ground transportation, catering, tech equipment set up, expense reporting, editing and finalizing all meeting pre-read materials; sending out materials and pre-reads.
Handle board memo process to include gathering information, preparing memos for CEO review, distribution to Board and employees.
Monitor and track expenses for CEO.
Handle incoming mail addressed to CEO and Chairman of the Board to ensure it is properly received, reviewed and routed.
Establish and maintain appropriate files, logs and records including confidential information.
Implement administrative support process improvements, as needed.
Demonstrate presence and effectively engage across diverse groups of employees, retirees, suppliers, community members, executives, customers and other constituents.
What you bring to the table:
10+ years of experience in: (1) supporting a CEO or top level executives; and (2) working effectively with Boards of Directors.
Bachelors in communication, business or equivalent preferred.
Experienced editing and proofing executive level communications.
Proficient in Microsoft Office (PowerPoint, Word, Excel) and Video applications (Zoom, WebEx, Microsoft Teams).
Proactive go-getter; no task is too big or too small.
The ability to appropriately handle confidential and sensitive information. Utmost discretion in all aspects of the job; both business and personal.
The ability to work independently and efficiently with ambiguity.
Experience collaborating across diverse company departments.
Organizational, project management and problem-solving skills with impeccable multi-tasking abilities.
Makes decisions that positively impact the current and future state of the business.
Develops meaningful relationships and collaborates across departments.
Continuously changes the status quo and seeks ways to improve and develop.
Dynamic and proactive and comfortable in a fast-paced environment.
Polished, professional demeanor and strong interpersonal skills.
Available to work some off-hours at times.
Why should you join Graybar?
At Graybar, our employees are the heart and soul of our company. We believe that employees with diverse perspectives bring the ideas and innovative thinking we need to solve our biggest challenges and compete in an ever-changing world. Consistent with our values, we welcome people from all backgrounds, cultures and experiences into our company because we believe it’s the right thing to do and the right way to run our business. We want each of our employees to know that they matter and to feel a sense of belonging, ownership and inclusion at Graybar. We believe that everyone should be treated with dignity and respect, and we work to build a collaborative environment where our employees have the opportunity to grow, learn and make a difference, both as individuals and as part of the team. That’s what our employee ownership culture is all about: working as one team and moving forward together, while honoring the unique value each person brings to our company.
Apply now and find out what’s next for you.
At Graybar, we are known for our comprehensive benefits and our employee stock ownership plan! As a full-time employee of Graybar, you will accrue THREE weeks of vacation during your first 12 months, and will have access to a wide variety of our benefits. Benefits include: Medical Insurance and Prescription Drug, Dental Insurance, Vision Plan, Life Insurance, Flexible Spending Accounts, Disability Benefits, Profit Sharing Plan, 401(k) Savings Plan, Paid Vacation, Sick Days and Holidays, Employee Recognition Program
Equal Opportunity Employer/Vet/Disabled
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Graybar, a Fortune 500 company, specializes in supply chain management services, and is a leading North American distributor of high quality components, equipment, and materials. We serve the construction market, the commercial, institutional, and government (CIG) market, and the industrial and utility markets. Graybar products and services support new construction, infrastructure updates, building renovation, facility maintenance, repair and operations, and original equipment manufacturing.